Admins and Designers use Dropdown fields to give users preset choices, keeping data standardized while still capturing real-world answers.

Dropdown field

The Dropdown field lets your show a preset list of options, so users can quickly select a value, and you can use Reference Data to keep those lists accurate and up to date.

Add a Dropdown field

To add a new Dropdown field in the Basic Form Builder:

1. Create a new form using your preferred Basic Form Builder option.

   

2. Select a Dropdown field by choosing one of the following options:
   • If a field already exists on the PDF: Select an existing field in the workspace. On the right side of the workspace in the Field panel, expand the Type dropdown menu then select Dropdown.
   • If adding a new field: On the left side of the workspace in the Add panel, drag a Dropdown field onto your PDF.
3. On the right side of the workspace, scroll to the Choices panel.
4. In the Choices panel, select Start from scratch or Edit a common list:
   • Start from scratch to create custom choices.

   • Edit a common list to use built-in options like US States, months, weekdays, and Pass/Fail.

     

5. In the upper-right corner of the Builder, click Save, then Test the field, and click Publish and Assign to users.

Enable User Editable setting

An editable Dropdown field lets users enter a new value when the desired choice is not available, giving you both structure and flexibility.

To make a Dropdown field editable in the Basic Form Builder:

1. Select an existing field in the workspace.
2. On the right side of the workspace, scroll to the Choices panel.

3. Under Default Value, click User Editable to allow users to enter custom values when completing a submission.

   

4. In the upper-right corner of the Builder, click Save, then Test the field, and click Publish and Assign to users.

Note

Choices added by users will not appear for other users or in future submissions unless those choices are added again manually.