Using the New Builder?
Show This Field on PDF and Show All fields on PDF allows you to hide fields on the Standard PDF based on specific criteria.
Standard PDF Visibility
Here are some common uses for these settings.
- Inspections
- You only want items that fail an inspection to show up on the PDF.
- Calculations
- You don't want certain calculations or fields used in calculations to show up on the PDF at all. You may not want your customer to see your calculations or maybe you have extra calculations that you have done to arrive at the value you want.
- Blank Fields
- The most common use of this feature is hiding blank fields. If you don't fill in a field within your GoCanvas form then you may not want that blank field (and field label) to show up on your PDF. You can set up a field so it only shows up if you enter a value into it.
Show This Field on PDF
The feature Show This Field on PDF is located in the More Field Settings. This setting is for individual fields and must be applied on a field-by-field basis.
- Select the field in your form that you would like to set a PDF Visible option. This will open the Field Settings.
- Expand the More drop down.
- Expand the Show This Field on PDF drop down to change the PDF Visible settings.
- Publish to device once you have finished making any form revisions. Your PDFs will now retain the new PDF Visible settings.
Show All Fields on PDF
Located in the Screen Settings, Show All fields on PDF will be applied to all fields on the screen.
- Select the screen from the Form Outline that you would like to set a PDF Visible option and select the Gear icon to open Screen Settings.
- Expand the Show This Field on PDF drop down to change the PDF Visible settings.
- Publish to device once you have finished making any form revisions. Your PDFs will now retain the new PDF Visible settings.
PDF Visibility Options
Below are explanations for all the options. Besides Always or Never, you can also set a field or screen to show up on the PDF only if you actually use and enter data into it. If the field or screen is blank, it will not be visible on the PDF when this option is chosen. Similarly, you can choose to display a field only if the default field value is changed.
This field will always be displayed on the PDF.
This field will be displayed in the PDF if the user changed it and it is not blank.
The field will only show up on the PDF sent to addresses specified on the website in the Email Options area. To learn more about how to specify email addresses that your PDFs will always be sent to each time someone fills one out, visit the Help Center article, "Configuring Email Options."
The other option that is similar is the Show This Field on Web option. What we are referring to is the view you see in the Submissions area if you just click on an individual submission to view it on the web. You have the same choices except for the very last one since this is not related to emailing a PDF.
Did we answer your question?
Please let us know by voting below. All we ask is if you downvote, please let us know how the content can be improved in the comments!
Comments
0 commentsPlease sign in to leave a comment.