After submitting a form, all your data is collected and stored on GoCanvas servers. This data can be accessed by logging into the GoCanvas portal.

Table of Contents

From the Submissions Page

     View, Print, Download

     Export

From the Submitted Tab in Work Hub

     View, Print, Download

     Export

Submission Data

From the Submissions Page

Regardless of whether your account is in Core View or Project View, in the left navigation click Submissions. On the Submissions page you will see:

• Name (i.e. the names of folders and forms with submissions)
• Submissions (i.e. the number of submissions for that form or all forms in the folder)
• Last Date (i.e. the date and time of the last submission)
• Export (i.e. the column for the Export icon; only shows for forms outside folders)

Click the folder name to see all forms within the folder. Click the form Name to see the individual submissions for that form. This list will display the following information about each individual submission:

• Submission Date and Time
• Submitter
• No. (i.e. submission number)
• Submission ID or Name (Name replaces ID if the form uses Place Value In Submission Name)
• Form Name
• Quick Links (e.g. view or download PDF and email PDF icons)

View, Print, Download

*Click image to enlarge.

After clicking the hyperlink to a specific form, there are several methods for viewing the submission data or PDF. 

First Method

1. Click the hyperlink of the date and time for a specific submission under Submission Date to view its Submission Details.

2. From the Submission Details page, click View PDF to see the default PDF, determined in the Form Settings.

   

3. Once in the PDF Preview, in the upper right corner you can click to Print or Download PDF.

   

Second Method

1. From the Submissions page, click the PDF icon to expand the menu.

2. Select View under the PDF you wish to view (Standard, Designer, and/or Custom PDF if applicable) or Download. 

   

3. In the upper right corner of the PDF Preview, click Print. 

4. Click Download PDF if you decide to download the PDF once on this page.

   

Export

On the Submissions page, you can export your submitted data as a Comma Separated Values (.csv) file or .xml file. If your form is within a folder, click the folder name hyperlink to see the list of forms within it.

1. On the far right of the page in line with the form you wish to export submission data for, click the Export icon.

   

    

2. Adjust the Date range to include submissions. If the time zone is incorrect, adjust it for your account or your individual profile.
3. Select the Form version from this dropdown.
4. Select the Export Format, "CSV" or "XML."
5. Check the box to Include Device ID in the export file. 
6. Click Export to start the download.

To learn more about exporting from Project Management View, see, "Exporting Dispatches in Project View."

From the Submitted Tab in Work Hub

In the left navigation of Core View, click Work Hub and toggle to the Submitted tab. This page includes a list of all submissions with:

• Form (i.e. form name)
• Submitter
• Submission Name/ID
• Submission Date
• View or download the PDF (i.e. Standard, Designer, and/or Custom PDF if applicable)
• Click to send to a new recipient (i.e. send an email of the PDF)
• View submission integration responses (if applicable)

View, Print, Download

*Click image to enlarge.

First Method

1. Click the hyperlink of the form name under Form to view its Submission Details.

2. From the Submission Details page, click View PDF to see the default PDF, determined in the Form Settings.

   

3. Once in the PDF Preview, in the upper right corner you can click to Print or Download PDF.

   

Second Method

1. From the Submitted tab, click the PDF icon to expand the menu.

2. Select View under the PDF you wish to view (Standard, Designer, and/or Custom PDF if applicable) or Download. 

   

3. In the upper right corner of the PDF Preview, click Print. 

4. Click Download PDF if you decide to download the PDF once on this page.

   

Export

In Work Hub, you can export your Dispatch or Workflow data by clicking the Export button in the upper right corner of any of the four tabs (In Progress, Upcoming, Submitted, and Unfinished). If you need to export all submission data, continue exporting from the Submissions page.

To learn more about exporting from Work Hub, see:

• Exporting Workflows in Work Hub
• Exporting Dispatches in Work Hub