This article provides instructions for finding the setting Show This Field on PDF as well as explanations of each option.
Admins and Designers can determine whether a field and its value appear on the Designer or Standard PDF on a submission-by-submission basis.
Show This Field on PDF
Follow these steps for each field that will only show on the PDF under specific circumstances:
- In the left navigation, click Forms.
- On the right side of the page, in line with the form you wish to edit, click the Edit icon.
- Select the field in the center workspace to open Field Settings in the left panel.
- Expand the Advanced menu.
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Expand the Show This Field on PDF dropdown menu.
- Select one of the following options from the dropdown menu:
Always
The field Label and its value will always appear on the PDF, even if it is left blank.
Never
The field Label and its value will never appear on the PDF.
Only if field is not empty
The field Label and its value will only appear on the PDF if the user enters a value in the field. It will not show if the user leaves the field blank.
Only if the default value has been changed
The field Label and its value will only appear on the PDF if the user changes the Default Value.
Only if the default value has been changed & field is not empty
The field Label and its value will appear on the PDF if the user changes the Default Value and does not leave the field blank. It will not show if the user leaves the field blank.
Only to addresses set on the email options page
The field Label and its value will only appear on the version of the PDF sent to the email addresses specified in the Form Setting > E-mail Options.
Don't forget to Save, Publish, and Assign the form to users.
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