This article provides instructions for finding the setting Show This Field on PDF as well as explanations of each option.
If you need the flexibility to determine whether a field and its value appear on the PDF on a submission-by-submission basis, use Show This Field on PDF, an Advanced Field Setting. This setting is available only in the Advanced Form Builder at this time.
Show This Field on PDF
Open any form that was built in the Advanced Form Builder and follow these steps:
- Locate the field you're editing and select it in the center workspace to open Field Settings in the left panel.
- Expand the Advanced menu.
-
Expand the Show This Field on PDF dropdown.
- Select one of the following options from the dropdown:
Always
The field label and value will always show up on the PDF even if it is left blank.
Never
The field level and value entered will never show up in the PDF.
Only if field is not empty
The field label and value entered will only show up on the PDF if the user enters a value in the field. If it is left blank it will not show up on the PDF.
Only if the default value has been changed
The field label and value entered will only show up on the PDF if the user changes the value from the default value, which would be set in the field setting Default Value, located in the Standard menu of the Field Settings. This is great for inspections because highlighting the failed items will help them stand out. Set the default value to "passed" or "ok" for all fields that are part of the inspection. If the user flags an item as "failed" then it will show up because they changed the default value.
Only if the default value has been changed & field is not empty
The field label and value entered will show up if the user changes the default and did not leave the field blank. If the user leaves the field blank, it will not show up.
Only to addresses set on the email options page
The field label and value entered will only show up on the version of the PDF sent to the e-mail addresses specified in the E-mail Options page for the form. For example, if each time a user fills out a submission for this form it always gets emailed to team@gocanvas.com then this particular PDF Visible setting will only display the field on the version sent to that address. If a user enters a customer's email address too, then that version will not contain this field label and field value. This is for situations where someone in the office needs to see what was entered into a field but the customer doesn't need to see it.
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