How to Download Submission Data

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Once you've entered data into your form, it's time to submit it. It is then sent and stored on GoCanvas servers and can be accessed by logging into the GoCanvas website. 

View, Print, Download, or Export your Submissions 

From the Submissions Page

Navigate to the Submissions page. From here you will see:

  • A list of the folders and forms with submissions,
  • The number of submissions,
  • The date and time of the last submission.

On the Submissions page, you can export your submitted data as a Comma Separated Values (CSV) file or XML file by selecting the Export icon.

Submissions_Export.png

Once a date range with submissions is selected, more export options will populate on the screen. Select the Form version and the export format, CSV or XML.

Please Note

You can only export submissions for one version of the form at a time. XML exports can only contain 25 submissions at a time.

Include the Device ID in the export file by checking the checkbox. Select Export to start the download.

Submissions_Export Screen.png

Selecting the form name will list the individual submissions for that form. This list will display the following information about each individual submission:

  • Submission Date and Time,
  • Submitter,
  • Submission ID,
  • Form Name.

This list will also give you the ability to view it online, download it as a PDF, or email the PDF to another person.

Submissions_Form_Annotated.png

In addition, all of the data hosted by GoCanvas can also be accessed via the GoCanvas Web Services API.

From the Submitted Tab in Work Hub

Navigate to Work Hub and toggle to the Submitted tab. On this page includes a list of all submissions with:

  • Form name,
  • Submitter,
  • Submission Name/ID,
  • Submission Date and Time.

As on the Submissions page, this list will also give you the ability to view it online, download it as a PDF, or email the PDF to another person.

Work Hub_Submitted_Annotated.png

In Work Hub, you can export your submitted data as a Comma Separated Values (CSV) file or XML file by selecting the Export button in the upper right corner. However, there are a few caveats. If you need to export all submission data, continue exporting from the Submissions page. If you want submission data specifically from dispatches, that can be done from Work Hub on any of the three tabs.

Work Hub_Submitted_Export button.png

On the next page, leave the Type drop down as Dispatches, choose a data range with dispatches, and select a specific form from the Form drop down. This will then allow the Include Submission Data checkbox to become available. Check this box and select the Form Version before selecting Export in the lower right corner.

Work Hub_Export Workflow & Dispatches_Include Submission Data.png

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  • How can I EXPORT to CSV all versions of an app at one time?

    2
  • Hi Shelly,

    You'll want to take a look at our Business Insights tool for that functionality: https://www.gocanvas.com/content/cbi.

    0
  • How can i view open submissions on the mobile app? There is a tab for "completed", but not submitted/open. can i generate a submission tab?

    0